Many people spend most of their productive years in a job they do not like, and they do not allow themselves to think about what they want or want to achieve. We will know how we can manage our time effectively.
Most people live without goals, doing their best and wishing their hopes will come true without thinking about how to achieve them. Therefore, you must set goals and work to achieve them regularly, organize your life in a way that suits the things you want to do, and then increase your time power and enjoy the highest wealth and achievements.
Smart Time Management Skills
1. skill “Priority Management”
Few know the tremendous impact emergencies have on our choices, for example, a phone ringing, a surprise visit, an approaching work delivery date, etc.
To what extent does the emergency control your life? Some of us become accustomed to facing crises to feel a sense of excitement and energy, so what is the feeling of emergency? Tiring, stressful, tense, or exhausted? Of course, but let's face it. There are times when experiencing an emergency can also be enjoyable, leading us to believe that we are successful, competent, and able to assist others in similar situations. We react quickly to problems because we experience a brief sense of relief when we resolve emergencies and essential crises. People expect us to be continuously busy and to do a lot of work, so we are driven to take on any emergency task to stay mobile.
In our society, obsession has come to represent status. You are critical if you are busy, and you might feel embarrassed to admit it if you are not. We find safety in our preoccupations, which is a valid justification for ignoring the crucial aspects of our lives.
- “I like to exercise constantly, but I do not have time for it; I am busy, I come back from work late, and in the evening, I meet my friends.”
- "I would like to learn English, but I do not have time. I spend most of the day cleaning the house and preparing food, and in the evening, I take care of the children and follow their lessons, and it is bedtime, and I am exhausted."
It is essential to realize that emergencies in themselves are not a problem. Instead, the issue arises when we allow emergencies to take center stage in our lives and turn the essential things to our advancement into emergencies. We are so involved in emergencies that we do not stop and ask ourselves whether what we do is necessary or not.
Many core things that give our lives richness and value are unimportant because they are not urgent. So, let's take a look at the time management matrix table. We spend our time on one of these four:
Box one (Urgency Box)
Examples of tasks in this category include fixing a broken machine, doing emergency surgery, tending to an injured child who is in tears, working on a task that needs to be delivered, and having a severe toothache that needs to be seen by a doctor.
We should spend some time in this box, but we can avoid some emergency crises if we take the prevention principle better than cure.
If you periodically check your car, you will rarely experience sudden breakdowns. If you care about your health regarding food and sports, you will not have to do an emergency operation except rarely. If you hand over your work on time, you will not have to pressure yourself to hand it over late, and if you periodically check your teeth every six months, you will not have to deal with emergency pain.
Box two (Initiative, Achievement, and Leadership Box)
That is a quality box in which we do long-term planning, anticipate and prevent problems, increase our skills through reading and self- and professional development, or plan to help our children if they suffer from something.
If we ignore this box, the first box will grow and increase. If we disregard that we must set periodic dates for our health and the health of our children, it will show us sudden pain for us and our children, and if we ignore that we must periodically check the car, it will break down at unexpected times, and so on.
Ignoring this box leads to stress, exhaustion, and crises that exhaust us. On the other hand, investing in this box reduces the size of the first box. Planning, preparation, and prevention prevent many things from changing until they become emergencies.
Box three (Deception Box)
This box includes urgent but not important things, such as many phone calls, unimportant meetings, and unexpected visitors. We spend a lot of time in this box to meet the priorities and aspirations of others, thinking that we are in the first box.
Box four (waste box)
Of course, we should never be in this range. Still, our heavy presence in the first and third quadrants forces us to escape to the fourth quadrant to survive, such as reading novels that have no value except for entertainment, watching television for long hours, and wandering from one channel to another without any goal, or babbling on about a topic in which there is no point talking about people and talking about their reputation.
Now think about your last week. Which square were you spending your time in?
If you spend most of your time in the first and third boxes, decide to control your time and focus on the goals that you want to achieve. Should your justification be that you lack time to accomplish anything, you can obtain time by checking the third box, which offers options such as "stop receiving unnecessary calls, and learn new English vocabulary at this time" or "stop receiving unexpected visits, by attending a training course in child rearing, or improving the quality of work at this time."
2. "Make to-do list"
The most critical time management technique is to smoothly make a to-do list of everything you need to do before you start your day's work, preferably the evening before, as the last thing you do at the end of a working day.
The next day, your subconscious mind will work on that list all night while you sleep, and you will often wake up early in the morning with multiple creative ideas about how to perform your tasks in the best way and in the least time.
Then rank your priorities in terms of importance; start doing critical work that takes a lot of time, then the least important, and so on.
3. “Leisure Use”
The time you spend with people that matters least to you, your free time, is among the most significant periods of your life.
The week contains 168 hours. The average person spends eight hours a day at work (40 hours a week), 8 hours a day sleeping (56 hours a week), and 4 hours a day dressing, eating, and going to work (28 hours a week). These tasks consume 124 hours, leaving 44 hours weekly as free time.
Unfortunately, the average person spends most of this time socializing, watching TV, engaging in recreational activities, chatting with friends, and more.
But what you do during your free time makes the difference between success and failure. You can spend your free time on fun activities or invest it for the future, so decide where you spend most of your time and how.
You can move to the second box (achievement), write down the goals and tasks you will do, think about how to accomplish them, and control your time. I know it takes perseverance and effort to dominate the self-desires, but your life is worth living as you want.
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