Success Skills Education and Training Time Management

The Time Management Matrix: How to Master the Art of Time Management?

Time is important in our lives, as it is one of the invaluable things because it is impossible to compensate for or retrieve it. For that we must invest every second and every minute of it in the work that brings us usefulness and benefit, and it is worth noting that time management is an art in itself.

Everyone has to learn it in order to ensure a successful and happy life. Below, we will talk about the time management matrix, and how to master the art of time management.

Time management matrix:

The time management matrix (priority matrix) of Stephen Covey states that any work we do falls into one of the following four squares:

1. Urgent and important:

The important and urgent matters in your life that can never be postponed, such as going for an exam or seeing a doctor.

2. Not urgent but important:

These are the things that are a priority in your life but require several years to achieve, such as obtaining an academic degree or learning a hobby.

3. Urgent but unimportant:

Some things are not a priority in your life, but they are imposed on you and it becomes your duty to do them as quickly as possible, such as attending an unimportant meeting, receiving guests at home, or helping a friend.

4. Not urgent and not important:

They are activities that waste your time without getting any benefit from them, so they are not important and you do not have to do them such as browsing social networking sites or going out with friends.

Read also: Eisenhower Matrix for Time and Tasks Management

Things to watch out for:

  • Don't make your life an emergency.
  • Focus on things that are not urgent but
  • Try to organize the second quadrant of things that are not urgent but important, as it will help you reduce the work of the first square.
  • If you are taking more than 60% in the second box (not urgent but important), you have successfully managed your time and life.
  • Make sure to arrange priorities in life, and stay away from unimportant things, as they waste your time without any benefit.

How do you master the art of time management?

1. Create a specific plan:

Random work wastes time and effort without benefit, so it is very necessary to draw up a daily plan for the work you will do with a time frame for each task. This will help organize your time and benefit from it.

2. Define your personal goals:

When you set a goal in mind, a great motivation is generated within you to achieve it, so you start with enthusiasm and determination and strive to make use of every minute of your time so that you can finally achieve success.

3. Continuously evaluate performance:

Performance evaluation includes reviewing the plans and methods of implementation to ensure that you are on the right path. This evaluation helps you invest in time well and reach your goals.

4. Set aside time for all aspects of your life:

Constant work exhausts the body and soul, so it is important to make time for rest, sleep, take a walk with friends, watch TV, exercise, and so on.

5. Avoid distractions:

Spending long hours watching TV, talking on the phone, browsing social media, and gossiping with friends are all distracting and wasting time without any benefit, so be sure to avoid them until you organize your time.

Conclusion:

Time management is an art that everyone should learn, so dear, do not hesitate to use the information contained in the article in order to succeed in organizing your time well and achieving success.